Workshop Agenda: Difference between revisions

From Synthesis Infrastructures
(edit schedule, still need to update time zones)
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==== Goals ====
==== Goals ====
The goal of this phase is to <u>''generate and converge''</u> on a set of ~6 [[Project Ideas|Project ideas]] that participants will be excited to begin working on during the workshop and complete after the workshop.
The goal of this phase is to <u>''generate and converge''</u> on a set of ~6 [[Project Ideas|Project ideas]] or themes that participants will be excited to begin working on / discussing during the workshop and (where appropriate) complete after the workshop.


Projects are how we describe tangible outcomes to aim for. Examples of tangible outcomes include (but are not limited to):
We hope that projects/themes will orient towards some tangible outcomes, which may include (but are not limited to):


* '''Resources''', such as a system map/synthesis of the problem space, synthesis/directory of tools, essential reading list, case study library, or shared synthesis benchmark dataset
* '''Resources''', such as a system map/synthesis of the problem space, synthesis/directory of tools, essential reading list, case study library, or shared synthesis benchmark dataset
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* '''Organization''', such as a new organization, or convening of a community
* '''Organization''', such as a new organization, or convening of a community


We expect some/many projects to be combinations of these outcome themes/types. We also recognize many of you are coming in with existing tools and prototypes and workflows, so it's totally ok to have "compound projects" (e.g., joint/coordinated prototypes, or joint/coordinated pilot tests of a similar question/feature across a few tools)! We want you to get the most of what you want out of this workshop, and we aim for this project-centric structure to facilitate that.
We expect some/many projects to be combinations of these outcome themes/types. We also recognize many of you are coming in with existing tools and prototypes and workflows, so it's totally ok to have "compound projects" (e.g., joint/coordinated prototypes, or joint/coordinated pilot tests of a similar question/feature across a few tools)! We want you to get the most of what you want out of this workshop, and we aim for this outcome-centric structure to facilitate that.
 
You can see an example project page (in a state we hope for at the end of this pre-workshop phase) here: [[Example Project Page]]


==== Activities ====
==== Activities ====
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You have been [[Table Assignments|assigned to an initial "table"]] with other participants to seed initial discussions. The tables are unnamed, but they are not random! The organizers have carefully chosen a mix of people that we think will kickstart a fruitful conversation that can lead to project ideas. NOTE: these are initial seatings, that you can feel free to change! You don't have to stay in your table either! Think of this as a potluck dinner party where we give you an initial seating, but you should feel free to float around, change tables, and start new discussions - whatever brings the right group together for the conversation you want to have! For example, we split up members from teams for more cross-pollination, but please feel free to come back together if you'd rather operate as a unit.
You have been [[Table Assignments|assigned to an initial "table"]] with other participants to seed initial discussions. The tables are unnamed, but they are not random! The organizers have carefully chosen a mix of people that we think will kickstart a fruitful conversation that can lead to project ideas. NOTE: these are initial seatings, that you can feel free to change! You don't have to stay in your table either! Think of this as a potluck dinner party where we give you an initial seating, but you should feel free to float around, change tables, and start new discussions - whatever brings the right group together for the conversation you want to have! For example, we split up members from teams for more cross-pollination, but please feel free to come back together if you'd rather operate as a unit.


Each table will have an assigned organizer who will moderate and scaffold the discussion to converge towards a project idea associated with 1) one or more <u>''champions'' and fellow ''collaborators''</u>, 2) a <u>''project page''</u> here on the wiki, and 3) a <u>''project channel''</u> on the Discord (with a pinned link to the wiki project page) for focused coordination and work during and after the workshop. The organizers will help you get these set up!  
Each table will have an assigned organizer who will moderate and scaffold the discussion to converge towards a project/theme idea associated with 1) one or more <u>''champions'' and fellow ''collaborators''</u>, 2) a <u>''project/theme page''</u> here on the wiki, and 3) a <u>''project/theme channel''</u> on the Discord (with a pinned link to the wiki project page) for focused coordination and work/discussion during and after the workshop. The organizers will help you get these set up!  


We estimate that participation per week should amount to (spread out across the days/weeks) ~1-2 hrs per week: one way to think about this is to divert some of the time you would spend thinking/discussing these issues on Twitter or in the lab or in your own notebooks/sketchbooks or elsewhere to the shared Discord and wiki for the ~1-2 weeks prior to the workshop.
We estimate that participation per week should amount to (spread out across the days/weeks) ~1-2 hrs per week: one way to think about this is to divert some of the time you would spend thinking/discussing these issues on Twitter or in the lab or in your own notebooks/sketchbooks or elsewhere to the shared Discord and wiki for the ~1-2 weeks prior to the workshop.
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==== Goals ====
==== Goals ====
The goal of this phase is to iterate on and gain momentum and progress on the project proposals.  
The goal of this phase is to iterate on and gain momentum and progress on projects and themes of interest.  


There is limited time during the workshop, so priority is on achieving some escape velocity rather than "completing" a project. We will consider it a success if each project ends the workshop with 1) initial ''<u>progress and momentum</u>'' on the project's goals, and 2) concrete, energized <u>''plans''</u> for next steps (e.g., "let's keep working on X and [submit it to Y, etc.])
There is limited time during the workshop, so priority is on achieving some escape velocity rather than "completing" a project or "closing" a topic/theme. We will consider it a success if each working group ends the workshop with 1) initial ''<u>progress and momentum</u>'' on the project's goals or a distillation of discussion themes, and/or 2) concrete, energized <u>''plans''</u> for next steps (e.g., "let's keep working on X and [submit it to Y, etc.])


==== Activities ====
==== Activities ====
The intent is for progress on the projects to be documented on the evolving project pages, which may link to prototypes/wireframes/proposal docs/code repos, or contain reading lists, or other markers of progress to share. Progress will happen via a mix of work sprints (synchronous and asynchronous) over the course of '''Day 1''', along with lightning talks and feedback from other workshop participants, and then culminating in a second/final progress report and closing call to action on '''Day 2'''.
The intent is for progress to be documented on the evolving project/theme pages, which may link to prototypes/wireframes/proposal docs/code repos, or contain reading lists, or other markers of progress to share. Progress will happen via a mix of work sprints (synchronous and asynchronous) over the course of '''Day 1''', along with progress reports and feedback from other workshop participants, and then culminating in a second/final progress report and closing call to action on '''Day 2'''.


We are still finalizing the exact timing of the schedule based on final participants' time zone mixes. The following is the current proposed rough schedule (in US Eastern time). The intent is to limit synchronous joint sessions to ~3 hours in the morning of US East timezone, to maximize overlap in schedules across our major time zones.  
The following is the current proposed rough schedule (in US Eastern time). The intent is to limit synchronous joint sessions to ~3 hours in the morning of US East timezone, to maximize overlap in schedules across our major time zones.  


===== Day 1 (Nov 12) =====
===== Day 1 (Nov 12) =====
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!What
!What
!Where
!Where
!Notes
|-
|-
|09:30 - 09:40 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T0930&p1=419&am=10 your timezone]
|09:30 - 09:45 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T0930&p1=419&am=10 your timezone]
|Welcome and kickoff
|Welcome!
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Joel, Jonny to kickoff
|-
|-
|09:40 - 10:10 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T0940&am=30 your timezone]
|09:45 - 10:10 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T0940&am=30 your timezone]
|Working groups finalize proposals
|Launch working groups
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Joel to summarize TL;DR of people/projects/themes so far so everyone is on the same page before joining their working groups
|-
|-
|10:10 - 11:40 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T1010&am=30 your timezone]
|10:10 - 11:40 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T1010&am=30 your timezone]
|Work sprint 1
|Work sprints / discussion in working groups
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|Participants work on and/or discuss projects/themes in their working groups
|-
|-
|11:40 - 12:25 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T1140&p1=419&am=45 your timezone]
|11:40 - 12:25 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T1140&p1=419&am=45 your timezone]
|Working group proposal lightning talks
|Working groups report back
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Working groups report back not just progress but open/new challenges that might connect to others
|-
|-
|Various
|Various
|Work sprint 2
|Work sprints / discussion in working groups
|On Discord and wiki
|On Discord and wiki
|Working groups continue work / discussion sync/async as they are able
|}
|}


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!What
!What
!Where
!Where
!Notes
|-
|-
|09:30 - 12:30 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221113T0930&p1=419&ah=3 your timezone]
|09:30 - 09:40
|Working group proposal progress reports and discussion
|Welcome back!
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|
|-
|09:40 - 10:40
|Work sprints / discussion in working groups
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|Focus on summarizing/finalizing progress and next steps
|-
|-
|12:40 - 12:50 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221113T1240&p1=419&am=10 your timezone]
|10:40 - 12:50 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221113T0930&p1=419&ah=3 your timezone]
|Closing call to action, next steps
|Working group progress reports and discussion
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|
|}
|}

Revision as of 22:20, 9 November 2022

If successful, this workshop should end with a set of concrete projects (or plans for projects) around synthesis infrastructures, championed by workshop participants. We'll aim for this end goal in two phases of activities: 1) pre-workshop onboarding and project formation, and 2) synchronous "live" working and sharing/feedback sessions.

Phase I: Pre-Workshop Onboarding and Project/Theme Formation - Friday Oct 28 to Friday Nov 11

Goals

The goal of this phase is to generate and converge on a set of ~6 Project ideas or themes that participants will be excited to begin working on / discussing during the workshop and (where appropriate) complete after the workshop.

We hope that projects/themes will orient towards some tangible outcomes, which may include (but are not limited to):

  • Resources, such as a system map/synthesis of the problem space, synthesis/directory of tools, essential reading list, case study library, or shared synthesis benchmark dataset
  • Proposals, such as a study or grant proposal, or an editorial/essay
  • Prototypes, such as a sketch of a common synthesis protocol, proof-of-concept of synthesis interoperability, or lo-fi/mid-fi prototype iterations around a common synthesis problem
  • Data, such as user feedback / testing of a prototype
  • Organization, such as a new organization, or convening of a community

We expect some/many projects to be combinations of these outcome themes/types. We also recognize many of you are coming in with existing tools and prototypes and workflows, so it's totally ok to have "compound projects" (e.g., joint/coordinated prototypes, or joint/coordinated pilot tests of a similar question/feature across a few tools)! We want you to get the most of what you want out of this workshop, and we aim for this outcome-centric structure to facilitate that.

Activities

Your mission, should you choose to accept it, is to:

  • Find a mission
  • Find some fellow travelers

We will do this through facilitated conversations and engagements on the Discord.

You have been assigned to an initial "table" with other participants to seed initial discussions. The tables are unnamed, but they are not random! The organizers have carefully chosen a mix of people that we think will kickstart a fruitful conversation that can lead to project ideas. NOTE: these are initial seatings, that you can feel free to change! You don't have to stay in your table either! Think of this as a potluck dinner party where we give you an initial seating, but you should feel free to float around, change tables, and start new discussions - whatever brings the right group together for the conversation you want to have! For example, we split up members from teams for more cross-pollination, but please feel free to come back together if you'd rather operate as a unit.

Each table will have an assigned organizer who will moderate and scaffold the discussion to converge towards a project/theme idea associated with 1) one or more champions and fellow collaborators, 2) a project/theme page here on the wiki, and 3) a project/theme channel on the Discord (with a pinned link to the wiki project page) for focused coordination and work/discussion during and after the workshop. The organizers will help you get these set up!

We estimate that participation per week should amount to (spread out across the days/weeks) ~1-2 hrs per week: one way to think about this is to divert some of the time you would spend thinking/discussing these issues on Twitter or in the lab or in your own notebooks/sketchbooks or elsewhere to the shared Discord and wiki for the ~1-2 weeks prior to the workshop.

Phase II: Synchronous "Live" Working and Sharing/Feedback Sessions - Saturday & Sunday Nov 12-13

Goals

The goal of this phase is to iterate on and gain momentum and progress on projects and themes of interest.

There is limited time during the workshop, so priority is on achieving some escape velocity rather than "completing" a project or "closing" a topic/theme. We will consider it a success if each working group ends the workshop with 1) initial progress and momentum on the project's goals or a distillation of discussion themes, and/or 2) concrete, energized plans for next steps (e.g., "let's keep working on X and [submit it to Y, etc.])

Activities

The intent is for progress to be documented on the evolving project/theme pages, which may link to prototypes/wireframes/proposal docs/code repos, or contain reading lists, or other markers of progress to share. Progress will happen via a mix of work sprints (synchronous and asynchronous) over the course of Day 1, along with progress reports and feedback from other workshop participants, and then culminating in a second/final progress report and closing call to action on Day 2.

The following is the current proposed rough schedule (in US Eastern time). The intent is to limit synchronous joint sessions to ~3 hours in the morning of US East timezone, to maximize overlap in schedules across our major time zones.

Day 1 (Nov 12)
When (US Eastern) What Where Notes
09:30 - 09:45 your timezone Welcome! Together, on Zoom(commentary on Discord) Joel, Jonny to kickoff
09:45 - 10:10 your timezone Launch working groups Together, on Zoom(commentary on Discord) Joel to summarize TL;DR of people/projects/themes so far so everyone is on the same page before joining their working groups
10:10 - 11:40 your timezone Work sprints / discussion in working groups In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki Participants work on and/or discuss projects/themes in their working groups
11:40 - 12:25 your timezone Working groups report back Together, on Zoom(commentary on Discord) Working groups report back not just progress but open/new challenges that might connect to others
Various Work sprints / discussion in working groups On Discord and wiki Working groups continue work / discussion sync/async as they are able
Day 2 (Nov 13)
When (US Eastern) What Where Notes
09:30 - 09:40 Welcome back! Together, on Zoom(commentary on Discord)
09:40 - 10:40 Work sprints / discussion in working groups In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki Focus on summarizing/finalizing progress and next steps
10:40 - 12:50 your timezone Working group progress reports and discussion Together, on Zoom(commentary on Discord)
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