Synthesis Infrastructures

Workshop Agenda: Difference between revisions

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If successful, this workshop should end with a set of concrete projects (or plans for projects) around synthesis infrastructures, championed by workshop participants. We'll aim for this end goal in two phases of activities: 1) pre-workshop onboarding and project formation, and 2) synchronous "live" working and sharing/feedback sessions.  
If successful, this workshop should end with a set of concrete projects (or plans for projects) around synthesis infrastructures, championed by workshop participants. We'll aim for this end goal in two phases of activities: 1) pre-workshop onboarding and project formation, and 2) synchronous "live" working and sharing/feedback sessions.  


=== Phase I: Pre-Workshop Onboarding and Project Formation - Friday Oct 28 to Friday Nov 11 ===
=== Phase I: Pre-Workshop Onboarding and Project/Theme Formation - Friday Oct 28 to Friday Nov 11 ===


==== Goals ====
==== Goals ====
The goal of this phase is to <u>''generate and converge''</u> on a set of ~6 project proposals that participants will be excited to begin working on during the workshop and complete after the workshop.
The goal of this phase is to <u>''generate and converge''</u> on a set of ~6 [[Project Ideas|Project ideas]] or themes that participants will be excited to begin working on / discussing during the workshop and (where appropriate) complete after the workshop.


Projects are how we describe tangible outcomes to aim for. They can be (combinations of):
We hope that projects/themes will orient towards some tangible outcomes, which may include (but are not limited to):


* '''Resources''', such as a system map/synthesis of the problem space, synthesis/directory of tools, essential reading list, case study library, or shared synthesis benchmark dataset
* '''Resources''', such as a system map/synthesis of the problem space, synthesis/directory of tools, essential reading list, case study library, or shared synthesis benchmark dataset
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* '''Organization''', such as a new organization, or convening of a community
* '''Organization''', such as a new organization, or convening of a community


You can see an example project page (in a state we hope for at the end of this pre-workshop phase) here: [[Example Project Page]]
We expect some/many projects to be combinations of these outcome themes/types. We also recognize many of you are coming in with existing tools and prototypes and workflows, so it's totally ok to have "compound projects" (e.g., joint/coordinated prototypes, or joint/coordinated pilot tests of a similar question/feature across a few tools)! We want you to get the most of what you want out of this workshop, and we aim for this outcome-centric structure to facilitate that.
 
A concrete example of that co-evolution: participants could volunteer as guinea pigs for tools being built by other participants. Or provide early feedback on preprints.


==== Activities ====
==== Activities ====
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* Find a mission
* Find a mission
* And some fellow travelers
* Find some fellow travelers


We will do this through facilitated conversations and engagements on the Discord.  
We will do this through facilitated conversations and engagements on the [[Discord]].  


You will be assigned to an initial "table" with other participants to seed initial discussions. The tables are unnamed, but they are not random! The organizers have carefully chosen a mix of people that we think will kickstart a fruitful conversation that can lead to project ideas. NOTE: these are initial seatings, that you can feel free to change! You don't have to stay in your table either! Think of this as a dinner party where we give you an initial seating, but you should feel free to float around or even change tables if you want to!
You have been [[Table Assignments|assigned to an initial "table"]] with other participants to seed initial discussions. The tables are unnamed, but they are not random! The organizers have carefully chosen a mix of people that we think will kickstart a fruitful conversation that can lead to project ideas. NOTE: these are initial seatings, that you can feel free to change! You don't have to stay in your table either! Think of this as a potluck dinner party where we give you an initial seating, but you should feel free to float around, change tables, and start new discussions - whatever brings the right group together for the conversation you want to have! For example, we split up members from teams for more cross-pollination, but please feel free to come back together if you'd rather operate as a unit.


Each table will have an assigned organizer who will moderate and scaffold the discussion to converge towards a project idea associated with 1) one or more <u>''champions'' and fellow ''collaborators''</u>, 2) a <u>''project channel''</u> on the Discord, and 3) a <u>''project page''</u> here on the wiki.  
Each table will have an assigned organizer who will moderate and scaffold the discussion to converge towards a project/theme idea associated with 1) one or more <u>''champions'' and fellow ''collaborators''</u>, 2) a <u>''project/theme page''</u> here on the wiki, and 3) a <u>''project/theme channel''</u> on the Discord (with a pinned link to the wiki project page) for focused coordination and work/discussion during and after the workshop. The organizers will help you get these set up!


We estimate that participation per week should amount to (spread out across the days/weeks) ~1-2 hrs per week: one way to think about this is to divert some of the time you would spend thinking/discussing these issues on Twitter or in the lab or in your own notebooks/sketchbooks or elsewhere to the shared Discord and wiki for the ~1-2 weeks prior to the workshop.
We estimate that participation per week should amount to (spread out across the days/weeks) ~1-2 hrs per week: one way to think about this is to divert some of the time you would spend thinking/discussing these issues on Twitter or in the lab or in your own notebooks/sketchbooks or elsewhere to the shared Discord and wiki for the ~1-2 weeks prior to the workshop.
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==== Goals ====
==== Goals ====
The goal of this phase is to iterate on and gain momentum and progress on the project proposals.  
The goal of this phase is to iterate on and gain momentum and progress on projects and themes of interest.  


There is limited time during the workshop, so priority is on achieving some escape velocity rather than "completing" a project. We will consider it a success if each project ends the workshop with 1) initial ''<u>progress and momentum</u>'' on the project's goals, and 2) concrete, energized <u>''plans''</u> for next steps (e.g., "let's keep working on X and [submit it to Y, etc.])
There is limited time during the workshop, so priority is on achieving some escape velocity rather than "completing" a project or "closing" a topic/theme. We will consider it a success if each working group ends the workshop with 1) initial ''<u>progress and momentum</u>'' on the project's goals or a distillation of discussion themes, and/or 2) concrete, energized <u>''plans''</u> for next steps (e.g., "let's keep working on X and [submit it to Y, etc.])


==== Activities ====
==== Activities and Schedule ====
The intent is for progress on the projects to be documented on the evolving project pages, which may link to prototypes/wireframes/proposal docs/code repos, or contain reading lists, or other markers of progress to share. Progress will happen via a mix of work sprints (synchronous and asynchronous) over the course of '''Day 1''', along with lightning talks and feedback from other workshop participants, and then culminating in a second/final progress report and closing call to action on '''Day 2'''.
The organizing team has synthesized (based on discussions in the pre-workshop phase, as well as workshop submissions) a number of proposed [[Groups]] (3 have coalesced substantially and were created by request from participants, and ~5 are latent/forming).
 
The intent is for progress to be documented on the evolving project/theme pages, which may link to prototypes/wireframes/proposal docs/code repos, or contain reading lists, or other markers of progress to share. Progress will happen via a mix of work sprints (synchronous and asynchronous) over the course of '''Day 1''', along with a brief report back, and then culminating in a second/final report back with feedback/discussion from other participants on '''Day 2'''.


We are still finalizing the exact timing of the schedule based on final participants' time zone mixes. The following is the current proposed rough schedule (in US Eastern time). The intent is to limit synchronous joint sessions to ~3 hours in the morning of US East timezone, to maximize overlap in schedules across our major time zones.  
The following is the current proposed rough schedule (in US Eastern time). We're limiting synchronous joint sessions to ~3 hours in the morning of US East timezone, to maximize overlap in schedules across our major time zones.


===== Day 1 (Nov 12) =====
===== Day 1 (Nov 12) =====
{| class="wikitable"
{| class="wikitable"
|+
|+
!When
!When (US Eastern)
!What
!What
!Where
!Where
!Notes
|-
|-
|09:30 - 09:40
|09:30 - 09:45 ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T0930&p1=419&am=10 convert to your timezone])
|Welcome and kickoff
|Welcome!
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Joel, Jonny to kickoff --> [[Kickoff "Slides"]]
Recording [https://umd.zoom.us/rec/share/X3l4732OANMOB4f7Og3anVy4cOJLaPcAkt6x9TAgRcTknYwY6dQRz0rIWabavM4K.ykSOL6NR1lydtQVl?startTime=1668263915000&#x20;Passcode:&#x20;Qrd?2c@y HERE].
|-
|-
|09:40 - 10:10
|09:45 - 10:15 ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T0945&p1=419&am=25 your timezone])
|Working groups finalize proposals
|Launch working groups
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Jodi to facilitate welcome / why are we here hellos from everyone.
Joel to summarize TL;DR of people/projects/themes from [[Groups]] so far so everyone is on the same page before joining their working groups
|-
|-
|10:10 - 11:40
|10:15 - 12:15 ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T1010&p1=419&ah=1&am=30 your time zone])
|Work sprint 1
|Work sprints / discussion in working groups
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|Participants work on and/or discuss projects/themes in their working groups
|-
|-
|11:40 - 12:25
|12:15 - 12:45 ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221112T1140&p1=419&am=45 your time zone])
|Working group proposal lightning talks
|Working groups report back
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Working groups report back not just progress but open/new challenges that might connect to others. With 6 groups, this gives us up to ~5 mins for brief reporting for each working group. Report back should be mirrored/elaborated in the project/theme wiki page.
Recording [https://umd.zoom.us/rec/share/X3l4732OANMOB4f7Og3anVy4cOJLaPcAkt6x9TAgRcTknYwY6dQRz0rIWabavM4K.ykSOL6NR1lydtQVl?startTime=1668273710000&#x20;Passcode:&#x20;Qrd?2c@y HERE].
|-
|-
|Various
|Various
|Work sprint 2
|Work sprints / discussion in working groups
|On Discord and wiki
|On Discord and wiki
|Working groups continue work / discussion sync/async as they are able
|}
|}


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{| class="wikitable"
{| class="wikitable"
|+
|+
!When
!When (US Eastern)
!What
!What
!Where
!Where
!Notes
|-
|-
|09:30 - 12:30
|09:30 - 09:40 ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221113T0930&p1=419&am=10 your time zone])
|Working group proposal progress reports and discussion
|Welcome back!
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Space for any quick reminders of requests from working groups
|-
|-
|12:40 - 12:50
|09:40 - 10:40 ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221113T0940&p1=419&ah=1&am=10 your time zone])
|Closing call to action, next steps
|Work sprints / discussion in working groups
|In groups, on Discord voice or Zoom breakouts, as preferred, and on wiki
|Focus on summarizing/finalizing + documenting progress and next steps
|-
|10:40 - 12:50 [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20221113T1040&p1=419&ah=2&am=10 (your timezone)]
|Working group progress reports and discussion, wrap up
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|Together, on [https://umd.zoom.us/j/5993447714?pwd=VEI3eStjTERvb1ExVVluL2kxYnIxZz09 Zoom](commentary on Discord)
|With 6 groups, this gives us up to ~20 mins per group for sharing/discussion
Recording [https://umd.zoom.us/rec/share/08ClhDRRaFyJARIrE0qDxZhbP_LNKrtid3KuXmchua0K_TYWyJXT4PznCf3bBC8.z1yd3gYRncUNKXd7?startTime=1668354363000&#x20;Passcode:&#x20;m+u%ZSX5 HERE]
|}
|}
==== Detailed instructions ====
* We're expecting several of you to join us for the first time on Saturday (we're glad you're joining us!!). To help you get up to speed, we've tried to synthesize key entry points in the Discord discussions in the [[Groups]] descriptions. We've also put down some of your names where we thought you might be interested in a working group. Feel free to vote with your feet, though! They are just suggestions.
* We expect that those of you who've already been coalescing into one of the workshop working groups will join that particular working group. Newcomers can feel free to self-select into any of the proposed working groups according to our suggestions or not (it's ok if some of the latent/forming ones don't gain critical mass; they're just proposals!).
* We'll make a Zoom breakout room available for you, but you can also choose to do things on Discord.
* Some of the projects will be concrete enough that you'll spend most of your time working on a concrete artifact and documenting progress/resources/challenges in the group page. Other projects/themes might be best approached by discussing/sharing issues/resources, and documenting learnings and questions in the group page.
* Working groups are encouraged to self-organize in the time between Day 1 and Day 2 to continue making progress on projects/discussions.
* The focus of Day 2 is on synthesizing and sharing back what has been accomplished/learned and energy for carrying forward connections/ideas/momentum past the workshop.
Joelchan
91

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